Using the Attendance Register (Time Tracker)

Note: In some newer courses, the Attendance Register is called the Time Tracker. 

Attendance Register is a space for teachers and students to keep an attendance record of their online hours. For the instructor, the Attendance Register presents a list of all the students in the course. For each student, only their own attendance is displayed.

Note: The Attendance Register captures all attendance in a course, even before it was added to that course. 

Note: Only course editors (users with the Teacher role) can add or modify activities.

1. At the top of the course homepage, click on the Edit mode toggle button in the upper right corner of the screen to activate the editing tools.

Note:  The Edit mode toggle moves right to indicate that edit mode is on. 

2. Hover your cursor over the dotted line between two activities. The Add an activity or resource button (plus icon) appears.

3. Click on this icon.

Note: The Add an activity or resource pop-up appears.

4. Select Attendance Register in the Activities tab.

Note: The Adding a new Attendance Register screen appears.

5. Type a Name and a Description in the General section.

6. The Attendance Tracking Mode has three options. Choose the best Attendance Tracking Mode for your class.

• This Course only - the learner's attendance will be monitored only in this course.
  
  
• All Courses in the same Category - the learner's attendance will be monitored in courses within the current course's category.
  
  
• All Courses linked by Course meta link - includes courses that a student is enrolled in via a meta-link.

Note: Refer to Course Meta Link for additional information.

7. Set the Online session timeout to the appropriate number of minutes for the online session. Use the drop-down menu to select 5 minutes. 

8. In the Offline work Sessions, if Enable offline Sessions is checked, learners can report attendance for work done offline. Note that this is an optional setting.

9. If the Enable Offline Sessions setting is checked, the Days back drop-down will allow learners to add offline attendance for up to one year in the past. It is important for the instructor to set this to an appropriate value.

10. Checking User's Comments allows to add comments to offline sessions.

11. Checking Mandatory Comments ensures that comments are added to the session attendance field.

12. Checking Specify course in Offline Sessions is useful only if the Attendance Tracking Mode is set to multiple courses.

13. Checking Mandatory Course selection ensures that the course name/code is added to the session attendance field.

14. Click on the Save and return to the course button.

1. On the course homepage, click on the Attendance register link.

Note: The Class attendance list appears.

2. Click on a student's name to view their attendance data.

Note: The first table shows the dates and times of site activity.

Note: The second table lists the start and end times for each session.

3. To print a paper copy of a student's attendance report, click on the Show printable version button.

4. Print using your browser's function.

5. Click on the Back to normal version button.

6. To return to the class attendance list, click on the Back to tracked Users list button.

Using the Attendance Register on Avenue.ca